amigasra.blogg.se - Using tasks in outlook

Using tasks in outlook full#

I am able to insert Tables with detailed action plans for each Task. I can now use my list to plan out my bigger tasks in much more detail. Some days, I simply need to change a few dates and reorder my priorities for my To Do List to be current.

The ResultsĪfter getting through an entire year of simply using an electronic list, I can honestly say it has saved me valuable time and improved my consistency in getting things done on time.Īdditionally, I never have to rewrite my list and I never lose a To Do Item once it has been recorded. The Lotus Notes To Do List function cannot be customised in quite the same way, but is still quite useful nevertheless. The Task or To Do List function especially is most underutilized though it should not be in my opinion.

Outlook is a fantastic time management tool, though many people don’t realise how powerful it really is. I did not want to have to keep writing my list every day, but I did need to be able to change my list quickly as I adapted to changing circumstances and priorities.įortunately, with a little tweaking I was able to customise the Outlook Task List to suit my needs perfectly.

I wanted to be able to easily see my Due Dates and importantly be able to prioritise my list easily. So in making the transition from a Paper List to an Electronic list, the key to me was being able to customise my list so that I could easily manage it. And the good news is that both of these programs contain a To Do or Task List system that is very useful. Most people use MS Outlook of course (though Lotus Notes is still in use in some organisations).

Using tasks in outlook full#

We spend such a large amount of our time dealing with emails on our PC’s and Smart Phones that it makes sense to me to use the full functionality of our Email program and try to use the To Do List or Task function as well.

You can Flag Emails or turn them into Tasks in your To Do List.

You can assign Tasks to other people and keep track of them too.

You can sync your list with your phone/smart phone.

You can insert hyperlinks to on-line information or documents on your PC/Network.

You can modify the Task or add notes at any time.

You can sort your list in a number of different ways (By Due Date, Priority or Category for instance).

You can include a Due Date and you can change the Due Date easily.

I’ve discovered there are some real advantages in using an electronic To Do List such as that found in MS Outlook or even Lotus Notes: I can now say, that my Outlook Task List IS my primary To Do List. At some stage through the early part of this year, I realised I had completely transitioned. So I made the commitment to start using Outlook Tasks as my To Do List as much as I could and by the end of the year, I was pretty close. I know that some people are list makers by nature, but I’ve never been like that. Sometimes I would make a list for the day or the week and other times I might not and just go from my previous list. Some of my To Do Items were in my Outlook Tasks and others were in my paper Notebook. Last year, I began thinking about how I kept my To Do List and I realised that I tended to be a little inconsistent.

Help keep you focused on your priorities.

Be easy to keep with you wherever you are.

Remind you of due dates as they come up.

Whichever system you use though, a good To Do List system should at the very least, do the following: While this is a long list, it is by no means comprehensive and you may even have a different way or even use a combination of some of these. Consider the list below: A Spiral notebookĮlectronic Tasks in Outlook or Lotus Notes

I want to outline some of the advantages in using an Outlook Task list and get you thinking about whether this might be something worth considering for yourself as you look to manage your time better and improve your productivity at work.Ĭertainly there are many different ways to keep a To Do List, and in my work I get to see plenty of different ones. In this article, I want to share a little about my journey in moving from a Paper To Do List to using Outlook Tasks as my main To Do List. If you are not a natural list maker, I encourage you to consider developing this very worthwhile habit! If you are a natural list maker, there is much value in thinking about this subject and trying to improve your current system. I consider it a key personal productivity tool. I have long been an advocate of creating and maintaining a comprehensive To Do or Task List.